Project Coordinator

About 

Mayk Ideas is a marketing and growth advisory consultancy, providing firm, brand and talent strategies and execution capabilities that impact revenue, brand visibility and equity, talent perception, M&A and succession. We serve challenger brands and industries ranging from financial and professional services, technology, and impact sectors.

What you bring

The ability and experience to support the PMO and ensure that marketing projects are executed using Agile methodologies, with a focus on flexibility, adaptability, and continuous improvement. The awareness and capacity to assist their manager and the broader client and creative services team to ensure the level of integrity is achieved for each project – deliverables and deployments happen on time, on budget and within project scope.

What you’ll do

People l Team Engagement:  Work with and provide support to senior project managers and sponsors to ensure a collaborative ‘one team’ approach, motivate, influence and challenge teams and members to produce great work by partnering with the project sponsor. Coordinate weekly/daily/ quarterly meetings with team to share updates and facilitate a collaborative design and development environment while helping to remove impediments that may impact the effectiveness of the team and their ability to deliver projects on time. Foster an environment of responsiveness and shared accountability to drive projects from ambiguity to clarity and value.

Consistent Results: Support the Project Office (Project Sponsor, Project Manager, other coordinators) in producing work that supports industry, target company, market mapping and planning, is excellent, on requirement, on time and on budget.

Agile Delivery l Triage Work:  Assist with schedule management and help to streamline work between all team members and stakeholders while adhering to and acting as a champion of the project process. Besides coordinating daily/weekly and quarterly meetings to share updates, challenges, and breakthroughs we’ll look to you to remove any impediments that may impact the effectiveness of the team and their ability to deliver projects on time while fostering an environment of shared accountability to drive projects from ambiguity to clarity and value.

Improve: Use, explore and champion the use of forward looking, next generation technologies and processes. Support project/program communication and process by defining/deploying appropriate project scope (project charters, briefs), objectives, resources, and deliverables with tracked deliverables, milestones and adjustments as required. Leverage and build on existing tools and processes.

Gain Alignment and Understanding: Manage scope, the runway and identify opportunities for greatness along the path towards the goal. This includes translating creative briefs into amazing brand work business requirements into technical outcomes.

Analytics:  Data capture is key for data driven decisions – develop and present reports on project progress. Encourage 100% participation from teams to capture productivity measures, project results (KPIs) and status.

What you’ve got

• University or college degree in a field related to the role or a combination of education and related experience
• Ideally 2+ years of experience in traditional and digital project and delivery in a marketing agency, with 2+ years in a marketing agency, digital/technology or consulting environment delivering high quality client solutions and services to diverse stakeholders, successfully resolving issues when needed.
• Active work/experience successfully delivering client solutions, consistently receiving high customer service reviews, resolving issues quickly; demonstrating the ability to define and delivery high quality services to customers; and delivering profitable service portfolios.
• Experience and proficiency working with common project management and tools such as Excel, SharePoint/Microsoft Lists, Dynamics Marketing (Customer Journey), Smartsheet, Jira, Confluence, Microsoft Project, Slack, Microsoft Teams, Office and/or other custom solutions.
• Successful implementation in a content driven agile project setting is a plus – including continuous delivery, continuous deployment, and continuous improvement.
• PMP, Certified Scrum Master (CSM) credentials, Project Management, Agile Certification and/or equivalent training is nice to have.
• Experience with (or knowledge and interest in  using) Dynamics 365 related tech stack and power platform is ideal.
• Self-driven with proven experience working with multi-disciplinary remote teams (CX, UX, Tech, Creative, PM/AM) across remote offices.

What we offer 

If you love what you do, you should love where you do it. Why you’ll love working at Mayk…

Diversity & Community 

With our diversity of skills, perspectives and backgrounds, we can ideate, create, and innovate like no other. Diversity is part of who we are, and essential to our success.

Ownership & Impact 

Here, every voice matters. We’re organized into small teams, each focused on client’s growth.

Trust & Collaboration 

Successes and failures are won together at Mayk in our teams. Win, lose, and learn, we’re on this path together.

Remote Flexibility 

If you love what you do, you should love where you do it. We appreciate that everyone’s different and has their own preferences of where and how to work. We genuinely believe in the power of regular face-to-face interactions in building close connections with our teams, but we also strongly believe people can work effectively remotely. This means that combining both is the key to success. Maykers can work from the office, remotely within your country of employment, or even outside of it for up to 20 working days per year. Flex it up!

Professional Growth 

We offer a competitive salary and benefits package, as well as opportunities for professional growth and advancement.

Join us and help create a bright future for brands and businesses

• We are engaged, resourceful and we always find a way to support growth initiatives of companies through important milestones. Every member of the team has mental agility with the ability to juggle multiple projects/initiatives simultaneously.
• We use communication and tech to level the playing field. Technology and data connect people and brands from all over, building businesses with entrepreneurial partners.
• We build campaigns and connections our customers love: Everything we do is ultimately in the service of helping our customers grow their business because our goal is to help them not only grow their pieces of the pie – but enlarge the pie. And to do that these businesses need ideas, talent, brand and infrastructure.
• We are curious and creative: We always find a way to get things done and come up with creative solutions to whatever problems are standing in our way. We lead with creativity in our decision making and reason.

We value candidates that bring a range of experience from different industries and a variety of creative influences. If you’re special and can bring first-hand experience and empathy for the growth journey, tell us your story! Even if you (or your team) don’t fit all the desired requirements.

Let’s Get this Started!

Please submit a cover letter, copy of your resume and/or a short video pitch. The link to your video (approx. 1-5 min) and your portfolio should be included in your resume or cover letter. [Video pitches get first priority 😊]

Why are you the right person for the role?  In cover letter and/or video this is what we are expecting:

• Two or three sentence summary about your academic and/or professional background.
• Specific accomplishments from your background that explains how you fit with our candidate description above.
• Tell us about a special project you worked on and what your biggest accomplishment was.
• Do you wish to be considered for full-time permanent and/or contract employment?

Please remember to submit your resume, link to your portfolio, cover letter/video pitch and include answers to the questions above. There is no word limit for your letter, but we’d prefer that you limit your answers to one page. Use the following format as the subject line for your submission “[Your Name] – [Role Title] Application”.

We look forward to meeting you!

AODA statement  

We thank you for your interest in pursuing a role with Mayk, however, only those to be interviewed will be contacted.  Mayk is committed to promoting accessible recruitment as outlined in the Accessibility for Ontarians with Disabilities Act (AODA). Mayk is an equal opportunity employer and will attempt to accommodate persons with a disability during the recruitment process and accommodation will be provided upon request.