Executive Assistant, Projects

About 

Mayk Ideas is a marketing and growth advisory consultancy, providing firm, brand and talent strategies and execution capabilities that impact revenue, brand visibility and equity, talent perception, M&A and succession. We serve challenger brands and industries ranging from financial and professional services, technology, and impact sectors.

What you’ll bring

The Executive Assistant, Projects plays a vital role in supporting the executive team at our marketing consultancy and growth advisor firm. They are responsible for providing high-level administrative assistance and project coordination to ensure seamless operations, effective communication, and efficient execution of key initiatives.

What you’ll do

Executive Support: Provide comprehensive administrative support to the executive team, including calendar management, travel arrangements, meeting coordination, and correspondence. Anticipate needs, prioritize tasks, and ensure the smooth operation of daily activities, enabling executives to focus on strategic priorities.

Project Coordination: Collaborate with cross-functional teams to facilitate project planning, execution, and delivery. Assist in organizing project meetings, tracking project milestones, and ensuring timely follow-up on action items. Support project documentation and reporting, ensuring accurate and up-to-date information is available to stakeholders.

Information Management: Efficiently manage information flow within the executive team and across the organization. Prepare and distribute meeting agendas, minutes, and reports. Maintain organized electronic and physical filing systems, ensuring easy accessibility and confidentiality of sensitive information.

Communication and Stakeholder Engagement: Act as a liaison between the executive team, internal teams, clients, and external partners. Facilitate effective communication channels, both internally and externally, ensuring timely and accurate dissemination of information. Cultivate positive relationships with stakeholders to enhance collaboration and achieve shared goals.

Research and Analysis: Conduct research and analysis on various topics, providing insightful and well-structured reports to support executive decision-making. Assist in gathering market intelligence, competitor analysis, and industry trends to inform strategic initiatives and business development efforts.

Process Improvement: Identify opportunities for process optimization and efficiency gains within the executive team’s workflow. Propose and implement streamlined administrative processes, tools, and systems to enhance productivity and effectiveness.

Confidentiality and Professionalism: Uphold the highest standards of professionalism, ethics, and confidentiality in handling sensitive information. Exercise sound judgment and discretion in all interactions and maintain strict confidentiality of executive-level discussions and documents.

What you’ve got

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Proven experience as an Executive Assistant or Project Assistant, preferably in a marketing consultancy or professional services environment.
• Excellent organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively.
• Strong attention to detail and accuracy in managing administrative tasks and project coordination.
• Exceptional written and verbal communication skills, with the ability to interact professionally at all levels.
• Proficiency in productivity tools and software, such as Microsoft Office Suite, project management tools, and collaboration platforms.
• Strong problem-solving skills and ability to think critically in fast-paced environments.
• Discretion in handling sensitive and confidential information.
• Ability to adapt quickly to changing priorities and maintain composure under pressure.

Join our dynamic marketing consultancy and growth advisor firm as an Executive Project Assistant and contribute to the success of our executive team by providing top-notch administrative support and project coordination. Apply now to be an integral part of our collaborative and forward-thinking environment!

What we offer 

If you love what you do, you should love where you do it. Why you’ll love working at Mayk…

Diversity & Community 

With our diversity of skills, perspectives and backgrounds, we can ideate, create, and innovate like no other. Diversity is part of who we are, and essential to our success.

Ownership & Impact 

Here, every voice matters. We’re organized into small teams, each focused on client’s growth.

Trust & Collaboration 

Successes and failures are won together at Mayk in our teams. Win, lose, and learn, we’re on this path together.

Professional Growth 

We offer a competitive salary and benefits package, as well as opportunities for professional growth and advancement.

Join us and help create a bright future for brands and businesses

• We are engaged, resourceful and we always find a way to support growth initiatives of companies through important milestones. Every member of the team has mental agility with the ability to juggle multiple projects/initiatives simultaneously.
• We use communication and tech to level the playing field. Technology and data connect people and brands from all over, building businesses with entrepreneurial partners.
• We build campaigns and connections our customers love: Everything we do is ultimately in the service of helping our customers grow their business because our goal is to help them not only grow their pieces of the pie – but enlarge the pie. And to do that these businesses need ideas, talent, brand and infrastructure.
• We are curious and creative: We always find a way to get things done and come up with creative solutions to whatever problems are standing in our way. We lead with creativity in our decision making and reason.

We value candidates that bring a range of experience from different industries and a variety of creative influences. If you’re special and can bring first-hand experience and empathy for the growth journey, tell us your story! Even if you (or your team) don’t fit all the desired requirements.

Let’s Get this Started!

Please submit a cover letter, copy of your resume and/or a short video pitch. The link to your video (approx. 1-5 min) and your portfolio should be included in your resume or cover letter. [Video pitches get first priority 😊]

Why are you the right person for the role?  In cover letter and/or video this is what we are expecting:

• Two or three sentence summary about your academic and/or professional background.
• Specific accomplishments from your background that explains how you fit with our candidate description above.
• Tell us about a special project you worked on and what your biggest accomplishment was.
• Do you wish to be considered for full-time permanent and/or contract employment?

Please remember to submit your resume, link to your portfolio, cover letter/video pitch and include answers to the questions above. There is no word limit for your letter, but we’d prefer that you limit your answers to one page. Use the following format as the subject line for your submission “[Your Name] – [Role Title] Application”.

We look forward to meeting you!

AODA statement  

We thank you for your interest in pursuing a role with Mayk, however, only those to be interviewed will be contacted.  Mayk is committed to promoting accessible recruitment as outlined in the Accessibility for Ontarians with Disabilities Act (AODA). Mayk is an equal opportunity employer and will attempt to accommodate persons with a disability during the recruitment process and accommodation will be provided upon request.